Our Services
The ECB can manage any event from beginning to end, anywhere in the world, allowing the organiser to concentrate on the essence of the event, the scientific content and the contributions of the members of its immediate community.
We offer a wide range of services such as:
- abstract and registration management software
- in-house venue sourcing
- association management
- marketing and communications support
- travel and accommodation services
The ECB delivers services for the support of ESA events via a two part structure. There are a set of tasks which fall under the fixed management fee charged per event. There are also additional services which can be booked per event, and are charged at separate rates.
Management Fee Tasks (T.1 - T.17 fall under one fixed fee):
T.1. Event time line
T.2. Event plan
T.3. Request for ESA site services
T.4. Clearance for events hosted on ESA sites
T.5. Security clearance for list of participants
T.6. Management of lunch break at ESA sites
T.7. Checking of facilities, equipment and services
T.8. Event safety briefing
T.9. Event report
T.10. Event budget
T.11. Dedicated Bank account
T.12. Additional expenditure amendment
T.13. Execution of payments, invoice processing
T.14. Collection of subsidies and other contributions
T.15. Final account
T.16. Invoicing for event expenditure and management fee
T.17. ESA Organiser feedback
Services (each services is charged separately in addition to the Management Fee):
S.1 Booking of venue / meeting rooms
S.2 Announcements
S.3 Event programme
S.4 Information to participants
S.5 Direct hotel booking
S.6 Hotel booking via ESA travel office
S.7 Website
S.8 Registration handling
S.9 Coordination of exhibition
S.10 Transportation
S.11 Organisation of social activities
S.12 Event information package
S.13 Reception and event registration
S.14 Scientific programme management with or without proceedings
S.15 Distribution of proceedings
S.16 VISA clearance
S.17 Invited participants
S.18 Sponsorship management
S.19 Event Survey Service
S.20 IEEE Proceedings Administration